Automated B2B invoicing for maskmill.com

maskmill.com needed a clearer way to invoice finished customer work without constant manual checking. An invoicing workflow was built into the service that assembles finished projects into invoice drafts, targets them to the right billing customer, and takes the approved invoice forward to accounting and payment processing. maskmill.com's invoicing is now faster, the risk of errors is lower, and there is clearer visibility into which jobs are finished, invoiced and paid.

1. 1

   Finished projects are gathered into an invoice draft

   When customer jobs are ready to invoice, the system automatically gathers them into a single invoice draft. That makes the contents easier to review before approval.

2. 2

   Invoicing is targeted to the right customer

   If a customer has several users or sub-accounts, the system consolidates the jobs under the correct billing customer. The customer receives one clear invoice with the right details.

3. 3

   VAT details are checked

   In international B2B invoicing, VAT handling has to be done correctly. The system helps check the required VAT details and apply them in invoicing.

4. 4

   The approved invoice moves into accounting

   Admin reviews the invoice draft and approves it. After that, the system creates the invoice in the accounting system and retrieves the official invoice number and PDF invoice.

5. 5

   Payment status stays up to date

   If the customer has a saved payment method, the payment can be handled as part of the same workflow. The invoice and payment status update back into the system, making tracking easier.